Neptune Energy saves 1200 weeks of manual effort per year on their Authorization for Expenditure (AFE) approval process with Acuvate’s custom application built using Microsoft flows.

Neptune Energy

Neptune Energy is an independent oil and gas exploration and production company with a regional focus on the North Sea, North Africa and Asia Pacific. Building on 50 years’​ experience from activities in 11 countries worldwide, with a vision to create the leading international independent E&P company within the next 5 years.

 

Challenge

Neptune Energy’s manual AFE approval solution made traceability and circulation of documents extremely difficult. Additionally, the manual AFE approval process was less transparent and thus it was challenging to maintain compliance with the approval process.
Users were not able to track the status of the manual AFE application. The manual AFE process was taking a long time to get the response and approval from the respective stakeholders. In case the reviewer/approver was on long leave/ or needed clarification from other users, this process took much longer, and the requestor did not get notified about the request status.
Generation of any reports or dashboards of AFE’s submitted and corresponding amounts involved manual effort and was error-prone and time-consuming.

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Challenge In Case Study


Summary

Neptune Energy is an independent oil and gas exploration and production (E&P) company with a regional focus on the North Sea, North Africa, and South East Asia. The company’s aim is to build an E&P company with material scale, operating capability, and options for ultimate value realization.

Neptune Energy was using manual (paper based) process for AFE approval which was extremely tedious and time consuming.

Acuvate leveraged its vertical focus and expertise on Microsoft products to provide an automated solution for Neptune Energy’s AFE process. Acuvate built a custom application, with multi-lingual support, on SharePoint Online using Microsoft Flows to create configurable workflows that could easily accommodate changes in the workflow if needed.

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Solution

Acuvate is an expert in delivering custom applications by leveraging SharePoint as the Enterprise platform. Acuvate’ s vertical focus and expertise in Azure and SharePoint drastically reduced the time to develop and roll out the solution.

Solution Highlights:

Digital form to submit the AFE form.

Customized dashboard view with filters to slice and dice the data.

Configurable workflows built using Microsoft Flow to enable the optimization of the approval levels based on the amount (as per the DOA).

The automated AFE process brings in transparency of the approval process, and thus ensures increased employee compliance.

The solution maintains historical data, to help the users trace the AFEs in which they have participated.

Email notifications are configured to notify the appropriate stakeholders when an AFE is assigned to them.

The workflow also includes a “Delegation process” to ensure the process is not delayed when a required business stakeholder is unavailable.

• The application is multi-lingual to provide an easy to use interface for business stakeholders spread across geographies.

Architecture

Components

Description

Provider Hosted App

AFE application will be created as Provider Hosted App and will be hosted in Azure App service.

Web Jobs

Web Job is used to fetch the User’s data from Active Directory and store the data in SQL Database and the Job will be executed as per configuration.

Microsoft Flow

An automated Microsoft Flow will be used to send Notification Mails / Escalation Mails / Reminder mails to respective users and will be executed as per configuration.

SQL Database

Transaction data, Master data will be stored in Azure SQL DB.

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Technologies Used

SharePoint Online
Microsoft Flow
Microsoft Graph
Azure SQL
Azure App Services
Azure Active Directory
Azure Key Vault
Azure DevOps

Results

Acuvate’s automated AFE approval process provided the following results:

  • Reduced time and manual effort for AFE approval (saving of 1200 weeks per year).
  • Reduced cost and environmental impact caused by using paper documents for the AFE process.
  • Configurable workflow to accommodate new steps

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